Privacy Policy
1. Who we are
This website is operated by Kingsford Strategy Ltd, registered in England and Wales (Company No. 16765239).
Registered office: 24 Steele Road, London, W4 5AA.
You can contact us by emailing info@kingsfordstrategy.com
2. Our approach to privacy
We take privacy seriously. This website does not collect, store, or process personal information directly. We do not run mailing lists, contact forms, or analytics that track identifiable users. However, because our site is hosted on Squarespace, some information is automatically collected for technical, security, and performance reasons. Kingsford Strategy Ltd does not use this data for marketing purposes.
3. Cookies
Cookies are small files placed on your device to help websites function properly.
This site uses cookies set by Squarespace to enable essential site features (such as page navigation and security) and limited analytics cookies to monitor site performance. More details on the cookies that Squarespace uses on its sites is available here. If you prefer not to allow cookies, you can disable them in your browser settings. Doing so may affect how the website functions.
4. Links to other websites
This website may include links to external sites. Kingsford Strategy Ltd is not responsible for the content or privacy practices of those websites.
5. What personal data we collect
We only collect personal data that you voluntarily provide - for example, when you contact us by email, phone, or through social media. This may include your name, contact details, and information relevant to your enquiry or business relationship. We do not collect personal data automatically through this website beyond limited technical information captured by our website host (Squarespace) for performance and security purposes.
6. Use of AI tools
We may use secure AI tools to support our work. This may include drafting, summarising, analysis, planning, research support and administration.
Where we use AI tools, we may process limited personal data such as names, job titles, business contact details, comments made in a professional context, meeting notes, transcripts, emails or material supplied by clients.
We only use personal data in AI tools where it is necessary for the work we are doing, and we minimise the information included wherever possible.
Our AI providers act as processors where they process personal data on our behalf. We put appropriate contractual safeguards in place, including a Data Processing Agreement where required. Depending on the provider and service configuration, personal data may be processed in the UK, the EEA or other countries subject to appropriate transfer safeguards.
We do not use AI tools to make automated decisions about individuals. Outputs are reviewed by a person before they are used, shared or relied upon.
We do not intentionally enter special category data into AI tools unless this is necessary, lawful and subject to appropriate safeguards. Special category data includes health information, political opinions, religious beliefs, racial or ethnic origin, trade union membership and similar sensitive information.
Retention depends on the tool and account configuration. We retain our own working files and outputs only for as long as needed for the relevant client work, legal obligations or business records.
7. How we use your data
We use personal data solely for:
Responding to enquiries or correspondence you send us.
Managing business relationships and service delivery.
Meeting legal and regulatory requirements.
We do not use personal data for marketing without consent, and we do not sell or share data with third parties for commercial purposes.
8. Legal basis for processing
We process personal data only when one or more of the following apply:
It is necessary to perform or prepare a contract with you.
We have a legal or regulatory obligation to do so.
You have given clear consent.
It is in our legitimate interest (for example, to manage our business correspondence) and does not override your rights.
9. How we store and protect your data
Personal data is stored securely on systems such as Microsoft 365, OpenAI, HubSpot and Squarespace with appropriate safeguards. We use strong passwords, multi-factor authentication and encryption where available. We retain information only for as long as necessary for the purpose collected or as required by law.
10. Your rights
Under UK data protection law, you have rights to access, correct, or delete any personal information we hold about you.
11. Changes to this policy
We may update this policy occasionally to reflect legal or operational changes. The updated version will always be available on this page.